The Move Update standards provide ways for mailers to reduce the number of mailpieces that require forwarding or return and includes the following changes:
- All discounted FirstClass
and Standard Mail (letters, flats, parcels and Not Flat-Machinables)
- Must be updated with an approved method 95
days prior to the mailing
Significant noncompliance
penalties proposed:
- Standard Mail: $.07 per piece – entire mailing
- First Class
Mail: full rate – no discounts
Why Move Update?
Use NCOA processing services to stay in touch with your customers:
- Reach more people by getting their current sddress.
- Identify undeliverable and incomplete addresses.
- Direct Marketing campaign for business or non-profit.
- Cut mailing costs with postal discounts.
- Increase the speed of your mail deliveryl
These revised standards will result in better address quality by removing incorrectly addressed pieces from subsequent mailings, which will reduce UAA mail.
We offer many different levels of NCOA processing services and software products.
Move Update Requirement for All Standard Mail
Starting Nov. 23, 2008 mailers must have begun using addresses that were updated within the previous 95 days. For example, a mailing entered on Dec. 1 must be updated no earlier than Aug. 28.
USPS Approved
Methods for Standard Mail to qualify for the Move Update standards include:
Premailing
Methods
- NCOA Link® : national COA database
- FASTforward ® Multiline Optical Character Reader (MLOCR) processes
Postmailing
Methods
- OneCode ACS ® : Intelligent Mail ® Barcode
- ACS™: postmailing
Move Update option
- Ancillary service endorsements
- Address Service Requested, Return Service Requested, Change Service
Requested
- Alternative Move Update (FirstClass
Only)
NCOA Link ™
- USPS ® program to provide COA information
- Data delivery
– Straight from USPS to certified user
– Delivered on two DVDs
- 18 months of data – 7 gig
- 48 months of data – 19 gig
- Three levels of usage for certified licensees
– End User (18 months of data updated monthly)
– Limited Service Provider (18 months of data updated weekly)
– Full Service Provider (48 months of data updated weekly)
- There are over 300 certified NCOA Link ™ licensees
- Minimum file size is 100 unique names and addresses
4 Step
Certification process
- User must become certified (http://ribbs.usps.gov)
- Step 1: Application and Self Certification Statement Approval
- USPS ® issues authorization code
- Step 2: Software Acquisition
- Authorization code required to ship software
- Step 3: NCOA Link® Testing and Certification
- Stage 1 (sample test) and Stage 2 (final)
- Step 4: Execution of License Agreement
To access NCOA Links built into your mailing software:
Update automatically and and meet all USPS requirements- it's easy- just call to find out how...
Processing Acknowledgement Form
- Required for NCOA Link® services
- Identifies the various stakeholders involved
- List Owner: Beneficiary of the NCOA Link processing
- List Custodian: Any responsible party/officer in a company (List Owner)
responsible for an address list
within that company
- Licensee: Performs the NCOA Link service
- Broker/Agent: Temporary list data “owner”; acts as reseller of the NCOA Link
service
- List Administrator: Houses and updates data for List Owner
- List Broker: Third party that compiles and sells lists
Your mailing software specialists can get you set up to meet all NCOA requirements.
